Doctate.ai

Dictate

Press the mic, speak the way you would to a colleague. No templates, no clicking.

Ambient recording

Let the visit happen. Doctate listens to the conversation and writes the notes after.

Live transcript

Watch the words appear as you talk. Catch anything off in the moment.

Works in the room

Phone, laptop, or embedded inside Doc4 — wherever your visit happens.

Doctate drafts the paperwork from a single recording. Nine document types out of the box.

Consultation notes

Short, readable visit summaries — the kind you'd dictate to a letter typist.

SOAP notes

Structured Subjective / Objective / Assessment / Plan, formatted to standard.

Prescriptions

Medication, dose, frequency, duration — flagged automatically when controlled substances appear.

Referral letters

Specialty, urgency, clinical summary, requested actions — addressed and ready to send.

Lab requisitions

Test list with priority, fasting flags, and clinical indication.

Imaging requests

Modality, body region, contrast, urgency — and safety flags for pregnancy, implants, or contrast allergies.

Physio session notes

Pain scores before and after, modalities used, in-clinic exercises performed.

Movement routines

Home exercise programs linked to the official exercise library — patient gets the demo video, not just words.

Patient overview

Longitudinal summary that updates every visit. The next doctor opens the chart and knows the story.

Speak the visit, edit the draft

Before: typing notes after every visit.

The AI catches it from your dictation

Before: forgetting to write the referral.

One-tap export back into Doc4

Before: copy-paste between systems.

Structured, signed, dispensable prescriptions

Before: manual prescription forms.

Patient leaves with videos of the exact movements on their phone

Before: a paper list of exercises.

Under a minute of review

Before: 10 minutes of paperwork per visit.

Clear privacy policy

Plain-English explanation of what we collect and what we don't.

HIPAA-aware design

Patient identifiers stay attached to the right session. Access is gated at every level.

Patient consent prompt

Ambient mode reminds you to obtain consent before recording the conversation.

Audit-ready

Every event recorded for review.

No data sold, no AI training

Your recordings and transcripts are never used to train general-purpose models.

Audio auto-purges

Raw audio is deleted after 30 days. Only the transcript and the documents you approved remain.

You own the record

Clinical content belongs to you and your clinic. Doctate processes it to help, never to own.

Encrypted in transit and at rest

Industry-standard TLS and AES-256.

Auditable

Every sign-in, approval, and export is logged.

Not a medical device

Doctate is documentation software. Clinical decisions stay with the licensed clinician — always.

Single sign-on

One account works for both. Open Doctate inside Doc4 and you're already signed in.

Patients flow automatically

Your Doc4 patient list, appointments, and clinical history appear in Doctate the moment you sign in.

One-tap export

Approved documents land in the right patient's Doc4 record — clinical notes in the notes section, prescriptions in the prescription section, movement routines in the patient app with their video.

Telehealth mode

On a Doc4 video call, Doctate captures the conversation through the existing call audio. No second mic, no app switch.